Step 1: Export an immunization report from your EMR.
At the end of a workday, the practice runs a report from its EMR for all vaccines given since the previous day. Depending on your EMR, the output file may be an Excel file, a CSV (comma-delimted) file, or a text file.
Step 2: Open the Immunization Webdriver.
The program is launched simply by clicking on its Windows icon.
Step 3: Tell the Immunization program what file you want to run, and what you want to call your result file.
Click a button and navigate to the file you just downloaded from your EMR. Then tell the program where you’d like to call your output file, which will confirm that all your vaccines were uploaded or errors that the program encountered.
Step 4: Click Upload Vaccines
The program starts by running an error checking algorithm on your vaccine set, looking for errors like wrong VFC status; missing lot, route, or site number; or an error such as giving a 3+ year flu vaccine to a 18 month old toddler. Once that is completed, it launches a Chrome browser and logs in to your state immunization registry, using a username and password you supply. Then it searches for each patient and enters each vaccine administered. Sophisticated matching algorithms ensure that only the right ‘Mason Smith’ patient is selected, and duplicate vaccines entries are avoided.
The Immunization Webdriver does the work; you can sit back and watch, or minimize the program and return to work.
Step 5: Review your result file
The result file lists complete details for each vaccine you tried to upload, along with a disposition for each vaccine: successful upload, precheck error failure, unable to find patient, unable to find matching lot, already entered by another user, and more. You can use the results file as a correction tool and to track QI in your practice.
For more information or to get started with the Immunization Webdriver for your practice, contact me.